How to Utilize Your Virtual Data Room Software at Full Capacity


Imagine you run a retail business. Hundreds of customers come to your website every day, choose goods, leave messages, pay for purchases, arrange delivery. Information on each process is processed by your employees, saved data is uploaded to the server. But as soon as you get a call and find out that there’s a fire in the data center. As a result, you lose terabytes of information and equipment, invest huge sums in data recovery and ironclad repair. While your website is down, thousands of customers go to competitors. Most likely, your business will close, which is the case for 49% of businesses in such situations.


Today, that story sounds fantastic for the companies using the virtualization service. In this article we will tell you what virtualization is and what advantages it has.

Benefits of Virtualization

Resource Optimization and Cost Reduction


The company saves on the purchase of physical equipment, spends less on its air conditioning, administration and management. Fewer staff are required to maintain virtual machines.

Thanks to monitoring, it is clear to specialists which resources are involved in certain virtual machines and to what extent. This allows you to track current workloads, reallocate capacity to optimize individual components, forecast growth rates and budget proficiently.

Simplification of Infrastructure Works

While the system administrator used to spend a lot of time maintaining computing power, connecting and reallocating cables between machines, with the advent of virtualization, network management has become easier. All networks are now configured with a single click. To create another virtual server, you only need its parameters.

Device Independence

Virtual machines can be provisioned on any device and an unlimited number of times. They are universal. With virtualization, you can combine different services without having to buy separate equipment for each one.

Civil Protection

The software is not always the same for different hardware and you need special drivers to install it. If there is a problem with the device, the virtual data room software has to be installed on another one, or the same one, or adjusted with a lot of effort. If there is a problem with the virtual machine’s resources, the hypervisor reallocates the resources and the applications continue to run without interruption.

If a crash occurs in one data center, the program is automatically deployed to another site, with the user barely noticing the changes. All virtual machines remain operational and hardware independent. Thanks to them, the company avoids downtime, which could lead to huge losses.


Because the physical server can be located anywhere in the world where there is internet, nobody outside has access to data and resources. The data can only be used by company employees after several levels of control. By default, backups are created from virtual machines.

Use as Much as Possible

To get the most out of virtual data rooms, you need to determine the main tasks and choose the type of virtual room based on them. Depending on the task, virtualization can be done in different ways:

Server Virtualization

The technology allows you to deploy the required number of virtual machines on one physical server. On one computer, a specialist can run several operating systems and applications that run independently and without conflicts.

Virtualization of Workplaces

With this feature, you can start the process from any device and anywhere in the world where there is internet. An employee of the company can sit in front of his PC, tablet or even his smartphone and by clicking on the icon see a remote desktop window. The company’s IT people are planning what this desktop will look like, what settings and programs it will contain. All data is stored in the company’s central data office and cannot be copied to employees’ PCs or third-party resources.

Application Virtualization

If it is necessary to give the user access not to the entire virtual table, but to a single application, the application is launched from the data center. The employee’s device has a shortcut that launches the app. Some organizations use specially written software or very outdated software. Application virtualization solves the compatibility of portable devices and different devices.

Network Virtualization

This allows multiple networks to be deployed in parallel on existing devices. The product offers great adaptability of networks to the dynamic development of the IT infrastructure of data centers.

Storage Virtualization

Storage systems are device independent, their maintenance costs are reduced and they can be scaled without affecting the operation of services.

Cloudy Environments

If the company does not have the opportunity to invest in its physical equipment and you need to ensure the operation of the services, you can rent a virtual computing infrastructure. In this case, small businesses can.