How do You Keep Meetings Productive? Follow These 5 Tips & Tricks

Research states that 67% of online board meetings are unproductive. We are not ready to put up with such horrendous statistics and do not agree to waste a lot of such valuable resources in vain: time and mind. So, there are 5 practical tips & tricks to raise the productivity of your online meetings.

Board meeting in a new digital reality

Nowadays, even the most conservative companies have discovered the opportunity to gather online a large number of employees belonging to different levels of management and functions and located in other places. The number of participants is not limited and opens up many internal communications and training opportunities. So, how to ensure the efficiency of the online events? There are a few important online meeting performance metrics to track:

    • The number of decisions made or initiatives put forward following the meeting.
    • The coefficient of solved problems. In a large business, 70% of completion is considered normal; sometimes, 40% is already good in a medium enterprise. An efficiency marker will be when the same task is shifted three times in a row, no matter for what reasons – there were not enough resources, there was no meeting with the IT department, or the issue was not a priority.
    • Emotional background. The “We consulted and I decided” approach is irrelevant today, and the probability of completing tasks with it decreases. It’s about respect and partnership.

The top 5 tips & tricks for productive online meetings

For the online board meeting to be effective, use virtual board software. It will help at any moment of the meeting to understand what will happen next and prepare the audience for this. In addition, there 5 valuable tips and tricks to make online meetings more productive:

      1. Don’t start the meeting with a difficult question. Build the script like this: at the beginning – a couple of easy questions; in the middle – a difficult main question; at the end – questions that can be discussed at the next meeting or in a working chat if everyone is already tired.
      2. Don’t leave the bad for later. For example, if you need to sum up the results and understand that they will be disappointing, do not leave the summing up in the end. Say it in the middle of the meeting, and at the end, share your plans. So the participants will leave the meeting in high spirits and continue to work normally.
      3. Don’t panic if something doesn’t go as planned at the meeting, don’t panic. The worst thing a meeting organizer can do in such a situation is to try to put the meeting back on track and break the flow of the discussion to suit the plan in his head. In an emergency, stay calm and adapt to new circumstances.
      4. End the meeting with a debriefing. It is necessary, to sum up, the meeting results in the board minutes so that the participants, immersed in the operational routine, do not forget about them. If the meeting had the goal of making a decision, it is necessary to record what decision was made, who, and what will do next with this decision.